1. Our company has established and published a dedicated whistleblower email account (whistle@fiberlogic.com) on the corporate website, along with a reporting hotline (03-563-8889, extension to either the Head of Administration or the Internal Audit Office). These channels are available for use by both external and internal personnel. Whistleblowers are required to provide at least the following information:
- The whistleblower’s name, identification number, and contact details including address, telephone number, and email address.
- The name or other identifiable information sufficient to recognize the accused individual.
- Specific evidence available for investigation.
2. Personnel handling whistleblowing cases shall maintain confidentiality regarding the identity of the whistleblower and the content of the report. The company also commits to protecting whistleblowers from any improper treatment arising from their reporting.
3. The company’s designated unit shall handle whistleblowing cases according to the following procedures:
- If the report involves general employees, it shall be submitted to the respective department head. If it involves directors or senior executives, it shall be submitted to the independent directors.
- The designated unit and the supervisors or personnel to whom the case is reported shall promptly investigate the relevant facts. Other departments (or the audit unit) shall provide assistance as necessary.
- If it is confirmed that the accused has violated relevant laws or the company’s integrity policies and regulations, the accused shall be immediately ordered to cease such behavior and subject to appropriate disciplinary actions. If necessary, legal proceedings may be pursued to seek damages to protect the company’s reputation and rights.
- Written documentation of the whistleblowing acceptance, investigation process, and results shall be maintained and preserved for five years, either in paper or electronic form. If litigation related to the whistleblowing occurs before the preservation period expires, the relevant materials shall continue to be retained until the conclusion of the litigation.
- For cases where the whistleblowing is substantiated, the relevant company units shall review internal control systems and operational procedures and propose corrective measures to prevent recurrence.